Conference Admission Policy

Participation in IAAM congresses is subject to the following terms and conditions. By registering for and/or attending the congress, participants acknowledge and agree to comply with this policy.

Admission and Access

  • Attendance at the congress is restricted to pre-registered delegates only.
  • Delegates must wear their official congress badge at all times while accessing congress venues and activities.
  • Congress badges are personal, non-transferable, and may not be shared or used by any other individual.
  • Any person found to have obtained access or a badge through misrepresentation, fraud, theft, or other unauthorized means will be denied entry or removed from the congress without refund.

Conduct and Eligibility

  • Delegates must conduct themselves in a professional, lawful, and respectful manner and must not engage in any activity that disrupts congress sessions, exhibitions, or official events.
  • Individuals under the age of 15 are not permitted to attend the congress unless prior written authorization has been granted by the organizer.
  • Student delegates are required to present a valid student identification document at the registration desk upon request.
  • Accompanying persons are not permitted to attend scientific sessions, lectures, or presentations, but may be invited to designated social activities (e.g., coffee breaks, lunches, dinners), where applicable.

Press and Media

  • Members of the press may be required to submit a media application form and present valid press accreditation for verification prior to approval.
  • IAAM reserves the right to approve or deny media access at its sole discretion.

Photography, Filming, and Data Protection (GDPR)

  • Official IAAM photographers and videographers may capture photographs, audio, and video recordings during the congress.
  • By attending the congress, participants consent to the processing of their image and likeness for purposes including documentation, reporting, promotion, and communication of IAAM activities, in accordance with Article 6(1)(a) and/or 6(1)(f) of the GDPR.
  • Such materials may be used across IAAM websites, reports, publications, and digital or printed media, without financial compensation and without time limitation.
  • Personal data is processed in accordance with IAAM’s Privacy Policy and applicable EU data protection legislation.
  • Participants may exercise their GDPR rights (including access, rectification, restriction, or objection) by contacting IAAM through the official channels listed in the Privacy Policy.
  • Unauthorized photography, audio recording, or video recording by participants is strictly prohibited without prior written approval from IAAM.

Right of Admission and Removal

IAAM reserves the right to refuse admission, revoke access, or remove any individual from the congress or venue, without refund, if the individual:

  • Violates this Conference Admission Policy or other IAAM regulations;
  • Is reasonably considered likely to breach congress rules or compromise safety, order, or integrity of the event; or
  • Is subject to applicable legal restrictions, sanctions, or regulations under EU or international law.

Legal Notice

This policy forms part of the IAAM Congress Registration Terms and Conditions and shall be governed by applicable European Union law and, where relevant, Swedish law.